Check in/out of documents
A built-in automatic feature to handle the different versions of a document
This functionality works with all file types compatible with Byfrost, and includes full control of user accessibility to the original documents and files, as well as a full versioning log for documentation.
With a system for document check in/out, users can work in confidence knowing that changes cannot be overwritten, lost, or deleted. Document check in / check allows a multiple number of users to edit the same document, at different times, without the need to email changes or save multiple files in different locations. You only need to check in the latest version after which it is ready for the next user to edit it.
Document check in and check out drives automatically version control
As documents are checked in, this new version is automatically placed as the latest new file version and all previous versions are retained in its new position. Users can view the status of each document at all times, and clearly see if a document is currently being edit or is available to be checked out for further editing.
WHY DOCUMENT CHECK IN AND CHECK OUT IS IMPORTANT
Document check in and check out software prevents loss of information by establishing versioning control and creates a document history, from which previous versions can be accessed by the users. Users can see if a document is currently checked-out and being edited on by others.
Collaboration amongst a team is improved by avoiding over-writes and the possibility of creating multiple documents. Documents in a checked out status can still be viewed, but not changed by other users.