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Key features

Dive into the list of key features

provided by Byfrost

Archiving

With Byfrost it is easy to automatically archive and structure all documents using Workflow, Rules, Hot Folders, Hot Emails, Folder Data and more.

Security

All documents are encrypted, as well as critical data in the database, using AES (Advanced Encryption Standard).

Your connections to and from Byfrost are secured with SSL (Secure Sockets Layer).

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Everywhere

Byfrost runs directly in your browser on your PC and tablets, no need for special user client or additional installations.

documents

Unlimited number of documents archived, within the limit of the server and server applications hosting Byfrost.

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Easy Search

You can get an overview of all matching documents in the same result list, thumbnails, document details and open a PDF version or download the original document.

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GDPR

With GDPR (General Data Protection Regulation) search you can use multiple pieces of information to get one combined result.

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Users

Unlimited number of users, within the limit of the server and server applications hosting Byfrost.

groups

All accesses to document are controlled by Users Groups with Read/Write access to folders.

Private area

Each user can be allocated their own Private Folder area.

convertion

Byfrost has an integrated OCR (Optical Character Recognition) service and document convertion, no need for additional applications, services or maintenance.

versionning

Check-in/check-out of documents works with all files extensions allowed in Byfrost.

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Notes

Write own notes directly in Byfrost; comments, incoming and outgoing calls or meetings.

settings

The management of the settings, including Users, Groups, Folders, Hot Folders, Hot Emails, Rules and Workflow are done easily and are instantly activated.

languages

The user interface is clear and intuitive, with an individual language choice.

Updates

The server and Byfrost are automatically updated, so no need to wait for next update or technical intervention.

rules

The Rules can guide your documents to their right folder destination, distribute them by email and transfer them to external destinations, automatically and according to your needs.

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workflows

You specify a set of events for each document to go through, like email notification, distribution internal in Byfrost or external via FTP and Email. Together with the power of the Rules, you are in full control of all your documents.

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split email

Use split email to process main email and attachments individually. Use Workflow and Rules to archive and distribute, via FTP or/and email.

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Hot Emails

By using Hot Emails you can import all your email accounts. All controls are done from the settings, supporting IMAP (delete or synchronise)

hot folders

By using Hot Folders you can import a large quantity of files, with the option to have multiple FTP accounts. All control are done from the settings.

Backup emails

Do a backup of all email accounts to be stored in a separate area of Byfrost. The backup email area enables you to make searches and restore emails into Byfrost recovery, for full access to email and their attachments.

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Folder Data

You can store key information linked to each folder, representing projects, cases, client relations, making Rules linking to the correct destination folder. This gives you a powerful tool with high flexibility.

Defined Fields

You can define as many document related fields as you like, they are instantly present around the application, no limitations.

Shortcuts

Use Shortcuts to store a search, a folder or a specific document.

FTP transfer

By using Workflow and Rules you can automatically have a document renamed, stored and sent to several destinations, depending on the content of each document.

send email

By using Workflow and Rules you can automatically have a document sent by email to several recipients, defined and depending on the content of each document.

deletion

Have Byfrost mark documents with a deletion date, all expired documents will be automatically cleaned-up.

Benefit from five advantages of email archiving
1. Protection against data loss

When users delete important emails by accident, or intentionally, or when they leave the company and their entire mailbox is deleted, critical data in the company is lost. With email archiving, every email, including its attachments, stays available and searchable within the archive.

Imagine if a disaster strikes and your email server malfunctions or your email service provider has a long downtime. With an email archive, you have all of your business emails at hand, constantly available.

2. Elimination of mailbox quotas

Your mailbox is full and you cannot receive any new emails. Your clients alert you that emails sent to you are rejected by your mail server because of this. This is bad for your business and now you have to delete emails and attachments, one at a time which is time-consuming. When using email archiving you will never face this situation again.

3. Increased efficiency and productivity

Email archiving keeps the data volume of the email server low, meaning eventually backup and recovery times are faster. The result is improved performance of the email server and smaller backups, saving you money and time. Every user can independently find emails at just the click of a mouse and IT support no longer has to go through the time-consuming process of manually restoring lost emails.

4. Independence and IT Service Continuity

When a mail server is out of service or data is lost, every user in your company can still access all emails via the email archive. Your company remain independent from the mail server or your email service provider, which makes it easier to continue your business activities without interruption. This means that you are covered in terms of at part of your IT Service Continuity.

5. Long-term solution for PST files

Corrupted PST-files are equally as big an issue in your day-to-day work as full mailboxes. In such a situation the only thing that an IT employee can do to help, is to restoring the PST-files from the backup. A result from this operation can be missing emails and attachments.

Do you want to know more about all the possibilities and options Byfrost can offer your business?

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