Dive into the list of key features
provided by Byfrost
With Byfrost it is easy to automatically archive and structure all documents using Workflow, Rules, Hot Folders, Hot Emails, Folder Data and more.
All documents are encrypted, as well as critical data in the database, using AES (Advanced Encryption Standard).
Your connections to and from Byfrost are secured with SSL (Secure Sockets Layer).
Byfrost runs directly in your browser on your PC and tablets, no need for special user client or additional installations.
Unlimited number of documents archived, within the limit of the server and server applications hosting Byfrost.
You can get an overview of all matching documents in the same result list, thumbnails, document details and open a PDF version or download the original document.
With GDPR (General Data Protection Regulation) search you can use multiple pieces of information to get one combined result.
Unlimited number of users, within the limit of the server and server applications hosting Byfrost.
All accesses to document are controlled by Users Groups with Read/Write access to folders.
Each user can be allocated their own Private Folder area.
Byfrost has an integrated OCR (Optical Character Recognition) service and document convertion, no need for additional applications, services or maintenance.
Check-in/check-out of documents works with all files extensions allowed in Byfrost.
Write own notes directly in Byfrost; comments, incoming and outgoing calls or meetings.
The management of the settings, including Users, Groups, Folders, Hot Folders, Hot Emails, Rules and Workflow are done easily and are instantly activated.
The user interface is clear and intuitive, with an individual language choice.
The server and Byfrost are automatically updated, so no need to wait for next update or technical intervention.
The Rules can guide your documents to their right folder destination, distribute them by email and transfer them to external destinations, automatically and according to your needs.
You specify a set of events for each document to go through, like email notification, distribution internal in Byfrost or external via FTP and Email. Together with the power of the Rules, you are in full control of all your documents.
Use split email to process main email and attachments individually. Use Workflow and Rules to archive and distribute, via FTP or/and email.
By using Hot Emails you can import all your email accounts. All controls are done from the settings, supporting IMAP (delete or synchronise)
By using Hot Folders you can import a large quantity of files, with the option to have multiple FTP accounts. All control are done from the settings.
Do a backup of all email accounts to be stored in a separate area of Byfrost. The backup email area enables you to make searches and restore emails into Byfrost recovery, for full access to email and their attachments.
You can store key information linked to each folder, representing projects, cases, client relations, making Rules linking to the correct destination folder. This gives you a powerful tool with high flexibility.
You can define as many document related fields as you like, they are instantly present around the application, no limitations.
Use Shortcuts to store a search, a folder or a specific document.
By using Workflow and Rules you can automatically have a document renamed, stored and sent to several destinations, depending on the content of each document.
By using Workflow and Rules you can automatically have a document sent by email to several recipients, defined and depending on the content of each document.
Have Byfrost mark documents with a deletion date, all expired documents will be automatically cleaned-up.